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Information Needed to Plan Your Event

To help us plan your event and ensure everything is ready, please provide the following information:

• Type of event (meeting, conference, banquet, reception, lecture, poster session, etc.)
• Event date
• Event timeline, including:
  • Time you need access to the room for set-up
  • Guest arrival time
  • Event start time
  • Event end time
  • Time breakdown and clean-up will be complete
• Estimated attendance
• Preferred room setup (round tables, classroom, theater, U-shape, banquet, etc.)
• Index Code (MSU departments only)
• Will you need catering?
  • All food and beverages served in the Strand Union Building must be provided by MSU Catering
• Will you have a bar?
  • If yes, your Conference & Event Services Coordinator will guide you through the bar service process and any required approvals.
• Audiovisual (AV) needs, including:
  • Projector and screen
  • Laptop
  • Microphones
  • Lectern
  • Confidence monitor
• Special requests or additional event details that will help us plan your event.

Providing this information early in the planning process allows us to coordinate room set-up, catering, audiovisual needs, staffing, and other event logistics to ensure your event is a success.

Please contact MSU's Conference Services using the following email address: SUBscheduling@montana.edu. We're looking forward to hearing from you.